July 08, 2010: Town Board meeting minutes

 Regular meeting of the Hadley Town Board held Thursday July 8^th 2010 at the Hadley Town Hall, 4 Stony Creek Road, Hadley, N.Y. at 7PM.

Members present Supervisor: Arthur Wright                       Councilwoman: Colleen DeMarsh

Councilman: James Brewster                          Charles Ovitt                                 Carl Lawrence

Also present: Attorney: Raeann Johnson and Town Clerk: Pauline G. Smead

Highway Superintendent: Joseph Monica, Absent

Motion was made by James Brewster seconded by Charles Ovitt to approve the minutes as written for the meeting held on Thursday May12th, 2010. All ayes.

RESOLUTION # 56 was made by a motion from Carl Lawrence seconded by Colleen DeMarsh .

                BE IT RESOLVED, that the Hadley Town Board has audited all pre paid vouchers and all have been approved. All Ayes.

General: Abs. # 25-26-27-&29=$8,236.46                                                           Highway: Abs. #14=$5,208.21                Sewer: Abs. #13&15=$366.16                       SW1: Abs. #11&13=$648.00      SW2: Abs. #10&12=$1,249.37                      Street Lights: Abs. #5=$1,987.49                  Park: Abs. #2=$242.83         

RESOLUTION # 57 was made by a motion from Charles Ovitt seconded by Carl Lawrence.     

                BE IT RESOLVED that the Hadley Town Board has audited all vouchers and all have been approved for payment. All Ayes.

General: $19,233.06                                     Highway: $17,366.71                    Sewer: $979.37                    SW1: $129.37                                                 SW2: $363.79                                 Park: $379.00  Senior/Community Center: $ 242.78        Street Lights: $2,029.25            

PUBLIC COMMENTS:

Mr. William Scoffield asked the Town Board if work could be done at the entrance of his driveway on Tower Road. He stated that he has rebuilt that section twice and every time he repairs it, the Town does road work and his work is senseless.

After a long discussion, Supervisor Wright stated that he would discuss this matter with Highway Superintendent Monica and they will try to resolve this matter.

 The Town Board's folders consist of: Supervisor's monthly report, the Building Inspector's monthly report and the meeting minutes held on June 10^th.

Supervisor Wright's report was verbal. He informed the Town Board that he held a meeting this week with Wayne LaMothe from Warren County, Colleen DeMarsh, Town Councilwoman and Maureen Lanfear, Grant writer pertaining to the LWRP Grant which the Town participated in 2007. The Town of Hadley will receive the funds from the Grant in the amount of $89,597. This is a matching grant (50-50) so the town can use in-kind services to alleviate some or most of the 50% portion to the Town. The Supervisor is setting up a (5) member volunteer committee, who can advise the town to where the funds may be used working from the plans already designed. This committee is a requirement by the State to acquire the funds. Each meeting held by these volunteers, the Town will receive $15.00 per hour for credit toward the in-kind services. This project will take two years to finalize.

Supervisor Wright also spoke to Cellia Deluga, which is the contact person from Niagara Mohawk pertaining to obtaining the property to the Sam Smead Memorial Park. She informed him that she had met with outside council and she stated that they needed to petition the Federal Energy Commission and start the 90 day clock and she stated that after the 90 days they would provide the deed to the town. The Attorneys are working on the petition now and as soon as this is written up and turned over to FEC at that time the clock will begin for the 90 day waiting period.

Supervisor Wright reminded everyone about the Music in the Park is starting Friday night with the Stony Creek Band and asked everyone to attend.

Supervisor Wright reminded everyone about the letter provided to them pertaining to the APA for a requested donation. The Town cannot use town funds for a donation.

RESOLUTION # 58 was made by a motion from Carl Lawrence seconded by Charles Ovitt.

                BE IT RESOLVED that the Hadley Town Board approves the expenditure of $250.00 for a services rendered by the Adirondack Park Agency. All Ayes.

Supervisor Wright explained to the Town Board that he had contacted the Comptroller's Office pertaining to the Water District 2 and the removal of certain residents from the District. He was informed that the town could raise the rates enough so the Town would not have an advolorum tax which would more than double everyone's rates or petition the Legislator and get an Act of Legislator through Albany to remove those four parcels from the Water District. He was informed those were the only two possibilities available. If neither of those possibilities work, the owners of those properties have to pay the bill on the advolorum which is included on their taxes.

 The Supervisor explained that the debt on the District will not be paid off until 2016 and he does not feel that raising the rates almost double is an option.

The Town's Attorney will research the process for the Town. She explained that it is not all as simple as drafting a letter but she will research it and inform the Town Board at the August meeting.

Supervisor Wright explained to the Town Board that the rate hike for the medical Insurance for next year would be almost 9%. Last year's increase was 24%. He stated that he discussed all options with the Insurance Representative and this coming year they will not have a separate bank for all individuals at the cost of $19,000 they will have a bank of $12,000 and everyone will draw out of the same pool which will be less expensive and cover all costs. As of June 30^th only $6,300 has been drawn out of the account.

RESOLUTION # 59 was made by a motion from Charles Ovitt seconded by Colleen DeMarsh.

                BE IT RESOLVED that the Hadley Town Board hereby approve the new Insurance Plan for 2010-2011. All Ayes.

Town Clerk's Report:                         REVENUES: $1,911.24

                            DISBURSEMENTS:  Ag & Markets: $12.00

                                                         County Treasurer: $41.12

                                                                               DEC: $123.76

                                                                   Supervisor: $141.12

                                                                            SW2:$1,593.24(Woodcock water hook-up Stony Creek Road)

The Town Clerk informed everyone that on August 19^th from 3 to 7PM the Board of Elections will have a demonstration on how to use the new voting machines.

The Town Clerk asked the Town Board for permission to insert an ad in the Pennysaver pertaining to the garbage left behind from people using the Park. That garbage is not left from people calling and reserving the Park, it is from people just using it and not caring.

Motion was made by Charles Ovitt seconded by James Brewster to insert an ad in the Pennysaver pertaining to the Park. All Ayes.

PUBLIC COMMENTS

Veronica Shuman asked the Town Board when the Senior/Community Center would be finished as far as the downstairs is concerned.

Supervisor Wright explained that at this time they are concentrating on the outside, landscaping, the gazebo and he asked her if she knew anyone who was volunteering to do it. She stated no.

Mrs. Shuman asked if there were still funds to do it and she was informed that there were. Supervisor Wright informed her that he has enough funds to pay for the materials and have the Town men do the work or volunteers but he does not have enough to hire people to do it. She stated that it does not make sense to her to build something and not finish it and go to other projects. She stated that they were going to build a gazebo why not finish the downstairs instead. She was informed that they planned on doing the pavement, the gazebo the lawns and the landscaping, you cannot do this work during the winter months but you can work inside plus there are more people available looking for something to do during the winter months.

Mrs. Shuman also complained about the flowers stating that they were full of weeds. That matter also will be dealt with.

RESOLUTION # 60 was made by a motion from James Brewster seconded by Charles Ovitt

MEMBERS VOTING: SUPERVISOR ARTHUR WRIGHT: YES

COUNCILWOMAN: COLLEEN DEMARSH: YES                            COUNCILMAN: JAMES BREWSTER: YES

COUNCILMAN: CHARLES OVITT: YES                                           COUNCILMAN: CARL LAWRENCE: YES

Standard Work Day and Reporting Resolution

BE IT RESOLVED, that the Town of Hadley hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees' Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body:

On this 16^th day of July, 2010                                                      

_Pauline G. Smead_    Date enacted: July 8, 2010

      (Signature of clerk)

I, PAULINE SMEAD, clerk of the governing board of the Town of Hadley, of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the 8^th day of July, 2010 on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original. 

I further certify that the full board, consists of 5 members, and that __5__ of such members were present at such meeting and that __5__ of such members voted in favor of the above resolution.       

IN WITNESS WHEREOF, I have hereunto

Set my hand and the seal of the

____________________________________________

Mrs. Shuman asked if the Town Board would attend the Grand Opening of the Train. She informed everyone of a number which may be called for information. 654-2101

Anyone wanted to set up a booth in the train station parking lot need to get in touch with any member of the Hadley Business Association.

Councilman Ovitt stated that the work was done at the Post Office pertaining to the water leak. The owner will not do any of the other repairs including the repairs of the blacktop.

Supervisor Wright informed the Town Board that he has already had contact with the owner and he discussed that a hose needed to be removed as he was drawing water before the meter. This issue will be taken care of and he also stated that the blacktop, if not repaired by him, the town will and send him a bill and if he refuses to pay it he will have it included on his taxes.

Councilman Ovitt informed the Town Board that the flower pots at the 4 corners were donated to the town.

Motion was made by James Brewster seconded by Charles Ovitt to adjourn this meeting at 8PM. All Ayes.

Agenda meeting: Thursday July 29^th at 6PM if necessary

Next Town Board meeting: August 9^th at 7PM